Fuel receipt: fields & CSV layout
Fuel receipts matter for mileage, vehicle expenses and VAT. They pack volume, unit price and total into a tiny slip. Here are the fields a gas receipt contains and the CSV layout for vehicle-expense tracking.
Convert a receipt free →Fields extracted
| Field | Type | Description |
|---|---|---|
| merchant | string | Station brand (Shell, BP, etc.). |
| date | date (ISO) | Fill-up date, normalized to YYYY-MM-DD. |
| quantity | number | Volume dispensed (gallons or litres). |
| unit_price | number | Price per gallon/litre. |
| tax | number | Tax/VAT where itemized. |
| total | number | Total charged for the fill-up. |
Clean CSV layout
| merchant | date | quantity | unit_price | tax | total |
|---|---|---|---|---|---|
| Shell | 2026-01-22 | 11.84 | 3.39 | 0.00 | 40.14 |
| BP | 2026-02-03 | 10.20 | 3.45 | 0.00 | 35.19 |
Sample rows are illustrative. ParseDoc outputs this exact column layout from your own document.
Conversion notes
›Capture volume and unit price, not just the total — mileage-method and actual-expense-method tax claims need different fields.
›Pump receipts fade fast; photograph at the pump. Faded ones get a confidence flag.
›For VAT-registered businesses, keep the tax line where the receipt itemizes it.
FAQ
Litres or gallons?
The quantity field captures whatever the receipt prints; the unit is inferable from the station's country/currency.
Pay-at-pump vs inside?
Both layouts parse; inside receipts sometimes add store items — those become separate lines.
Convert your own Gas station receipt
Drop the PDF or a photo into the free converter — 10 pages/day, no signup, nothing stored. See also: the full guide.